Purchasing Assistant

LOCATION:

Rotherham Head Office

WORKING HOURS:

40 Hours per week (9:00am–18:00pm)

REPORTS TO:

Purchasing Manager

KEY RESPONSIBILITES:

· Processing ‘Back to Back’ orders

· Placing daily orders for stock from our main suppliers

· Liaising with suppliers regarding enquiries and orders

· Stock adjustments for belt cuts, linear, make ups etc on GP/Delta

· Updating overdue orders information on the system

· Investigating and resolving Goods-In queries

· Ensure that any materials that are late or holding up despatch for any reason are chased and followed up until received

· Daily housekeeping duties on the ERP system

· Interacting with customers (both internal and external) so good customer service skills are valuable

· Ordering office consumables and all other supplies

· Processing returns to suppliers from all branches

· Processing stock adjustments – ensuring both systems are accurate

· Provide general administrative support to the purchasing manager

· Provide Covering Support for annual leave

· To positively promote the company and its products and services and ensure that a professional image is always provided to customers and colleagues

· To undertake, when requested by the managing directors, additional reasonable tasks and responsibilities not outlined above to support the success and continuing performance of the department and company

· To abide by the company’s confidentiality agreement when carrying out all tasks as part of this role

 

ESSENTIAL SKILLS:

· Reliability, adaptability

· Good problem-solving skills

· Good communication skills, telephone manner and technique as well as good interpersonal skills

· Effective numeracy, literacy and word processing skills

· Ability to liaise closely with internal colleagues and external parties

· Ability to make decisions relating to the day to day running of stock control without upward referral, and refer wider reaching decisions to the purchasing manager

· Excellent organisational skills, demonstrates a logical and methodical approach with attention to detail and accuracy

· Demonstrates an analytical and evaluative approach to facts and figures

· Time-management skills; the ability to work under pressure and plan workflow to meet deadlines

· Good business acumen

· Positive personality

· Understanding of the organisation’s goals and objectives

· The ability to handle confidential information in the appropriate manner

· Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) is essential

· The ability to prioritize tasks, manage schedules, and meet deadlines is vital

· The ability to identify and resolve issues efficiently is important

· Accuracy in data entry, record keeping, and document management is crucial

· The ability to work effectively as part of a team and build relationships is important

 

KNOWLEDGE:

· Good Product knowledge

· Good understanding of the organisation’s goals and objectives.

· The ability to handle confidential information in the appropriate manner

 

EXPERIENCE/QUALIFICATIONS:

· GCSEs (or equivalent) at grades 9 to 4 (A* to C) in English and Mathematics

· Strong written and verbal communication skills are crucial

 

Apply for this position

We are always looking for passionate, talented and enthusiastic people to join the team.

We make sure every Acorn employee has the chance to make a difference - we offer career-enhancing development opportunities for those with the talent and energy to drive us forward. In addition, as Acorn is part of Axel Johnson International, there are also potential career opportunities within 25 countries worldwide.

If you think you have what it takes to improve how we do things, then we would like to hear from you. Please email your CV and a covering letter to :-

natalie.jones@acorn-ind.co.uk & gill.cockroft@acorn-ind.co.uk

Inclusion and Diversity:

We are an equal opportunity employer. We provide an inclusive environment for all our employees.

We are committed to fostering inclusion and diversity in relation to our employees, customers and the community in which we operate.

We aim to ensure that all our employees have the opportunity to develop to their full potential regardless of race, gender, nationality, age, disability, sexual orientation, religion or background; and we will not allow artificial or prejudicial barriers from obstructing their career and personal development.